UK Organist Limited ("we", "us" or "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use and protect your personal data when you visit www.ukorganist.com or engage our musical services.

Company name: UK Organist Limited
Company registration number: 16955057
Contact email: dp@ukorganist.com

1. The personal data we collect

Identity data: name and title.
Contact data: email address, telephone number, and billing or venue address.
Event data: dates, times and locations of services (weddings, funerals and so on).
Technical data: basic information your browser sends when you visit (such as IP address and browser type), used to run and secure the website.

2. How we collect your data

Direct interaction: when you fill in the enquiry form on our website, call, WhatsApp or email us.
Enquiry form: when you send the enquiry form, your details are emailed to us and kept in our enquiries spreadsheet in Google Workspace, so we can respond and manage your booking. If you choose "Send on WhatsApp", WhatsApp also opens with your message ready for you to send.
Cookies: this website does not use advertising or tracking cookies.

3. How we use your data

We only use your data when the law allows us to. Most commonly, we use it to:

perform the contract we are about to enter into, or have entered into, with you (for example, providing organist services);
manage our relationship with you (for example, sending quotes, invoices or service confirmations);
respond to enquiries made through our website, phone, WhatsApp or email;
comply with a legal or regulatory obligation (for example, tax records for HMRC).

4. Data retention

We only keep your personal data for as long as necessary for the purposes we collected it for, including satisfying legal, accounting or reporting requirements (typically 6 years for HMRC financial records).

5. Data security

As a company with a background in managed IT support, we take data security seriously. We have put appropriate measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way.

6. Disclosure of your data

We do not sell your data. We may share it with:

professional advisers (lawyers, bankers, auditors and insurers);
HM Revenue & Customs;
service providers that help us run the business, such as Google (email and document storage) and our accounting provider;
sub-contractors (for example, a deputy organist), strictly only when necessary to fulfil your booking.

7. Your legal rights

Under UK GDPR, you have the right to request access to your personal data, request correction or erasure, object to processing, and request the transfer of your data. To exercise any of these rights, email dp@ukorganist.com. You also have the right to complain to the Information Commissioner's Office (ico.org.uk).

8. Third-party links

This website may include links to third-party websites, such as WhatsApp. Clicking those links may allow third parties to collect or share data about you. We do not control these websites and are not responsible for their privacy statements.

Privacy Policy